Real Estate Transaction Manager at Ocean Tide Partners

About this role

We are seeking an experienced Philippines-based Virtual Assistant with extensive knowledge of US real estate processes to support licensed realtors in managing and closing transactions from contract to closing. The ideal candidate will have hands-on experience with US real estate documentation, MLS systems, and transaction coordination. Key Transaction Management Coordinate all aspects of real estate transactions from accepted offer to closing Manage transaction timelines and ensure all deadlines are met Track contract contingencies and coordinate inspections, appraisals, and financing milestones Maintain detailed transaction files and update all parties on progress Prepare and review purchase agreements, addendums, and disclosure documents Client Communication & Coordination Serve as primary point of contact for buyers, sellers, lenders, and other transaction parties Schedule and coordinate showings, inspections, appraisals, and closing appointments Follow up with clients on required documentation and next steps Provide regular transaction updates to all stakeholders Handle client inquiries professionally and promptly during US business hours Documentation & Compliance Prepare and organize all transaction-related paperwork Ensure compliance with state and federal real estate regulations Coordinate document signing through DocuSign or similar platforms Maintain accurate records in CRM and transaction management systems Prepare closing disclosure reviews and coordinate with title companies Marketing & Lead Support Create and manage property listings on MLS and real estate websites Coordinate professional photography and virtual tours Assist with social media marketing and lead generation activities Prepare marketing materials including flyers, brochures, and presentations Manage client databases and follow-up sequences Required Qualifications Experience & Knowledge Minimum 3 years of experience working with US real estate professionals Deep understanding of US real estate transaction processes and timelines Familiarity with common US real estate forms and contracts Experience with MLS systems, transaction management software, and CRM platforms Knowledge of real estate terminology, procedures, and regulations Technical Skills Proficiency in real estate software (kvCORE, SkySlope, Dotloop, DocuSign, etc.) Advanced knowledge of Microsoft Office Suite and Google Workspace Experience with CRM systems (kvCORE, Chime, Follow Up Boss, Wise Agent, etc.) Familiarity with MLS platforms and IDX websites Social media management and basic graphic design skills Soft Skills Excellent written and verbal English communication Strong attention to detail and organizational skills Ability to work independently and manage multiple transactions simultaneously Problem-solving mindset with proactive approach to challenges Professional demeanor when representing clients and realtors Originally posted on Himalayas