Fire Alarm Admin Assistant at Remote VA
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About this role
Job Description: Administrative Assistant – Fire Alarm Division Position Overview The Administrative Assistant will provide essential support to the Fire Alarm Division by managing documentation, coordinating service calls, and assisting with financial and operational tasks. This role ensures smooth day-to-day operations and compliance with inspection requirements while maintaining accurate records in QuickBooks and other systems. Key
Documentation & Compliance
Prepare, organize, and maintain inspection documents for fire alarm systems.
Ensure compliance with regulatory and safety standards.
Administrative & Financial Support
Perform data entry and maintain records in QuickBooks.
Assist with estimating tasks and preparation of proposals.
Track invoices, payments, and service-related expenses.
Service Coordination
Schedule and manage service calls, ensuring timely response to client needs.
Communicate with technicians and clients to confirm appointments and updates.
Operational Support
Assist in preparing reports and maintaining project files.
Support management with clerical and organizational tasks.
Work Schedule
Monday–Thursday: 9:00 AM – 3:00 PM
Friday: 9:00 AM – 1:30 PM
Qualifications Education & Experience
Associate's degree or equivalent experience in Business Administration, Office Management, or related field.
Prior experience in administrative support, preferably in construction, fire protection, or technical services.
Technical Skills
Proficiency in QuickBooks for bookkeeping and financial tracking.
Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook).
Familiarity with estimating processes and inspection documentation.
Originally posted on Himalayas