Executive Assistant and Digital Coordinator at MicroSourcing

About this role

Discover your 100% YOU with Beepo! Position: Executive Assistant and Digital Coordinator Location: Mabalacat City, Pampanga, Philippines Work setup & shift: Remote | Day Shift What's in it for you?
Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
Employee Referral Program
Work Life Balance
Duties & : Executive & Administrative Support
Act as the right hand to the Co-Founder and CEO, managing day-to-day tasks, priorities, and follow-ups across multiple businesses
Turn verbal instructions, meeting notes, Slack messages, and emails into clear, trackable action items
Track outstanding tasks and proactively follow up with relevant people to ensure nothing falls through the cracks
Provide general executive assistance, including research, documentation, and correspondence
Project & Task Coordination
Manage and maintain task boards, project roadmaps, and workflows in ClickUp (or similar tools)
Build and maintain development roadmaps under the Founder's guidance
Translate rough ideas and verbal briefs into clear, actionable tasks for internal team members or external partners
Coordinate with salespeople, agencies, designers, and developers to keep projects moving
Digital & Creative Tasks
Create and edit content using Canva, with some involvement in Figma as needed
Update and maintain websites on platforms such as Framer, Squarespace, or Webflow
Organize and manage social media content and scheduling
Support blog updates and other digital content as required
Cross-Business Support
Provide support across multiple ventures (including Amped, Menuzen, and other businesses/projects)
Adapt quickly to shifting priorities and jump between different types of work as needed
Potential to expand support to other senior leaders within the business over time
Essential Skills & Experience:
Proven experience in an Executive Assistant, Chief of Staff, Digital Coordinator, or similar hybrid support role
Strong design/creative skills
Strong project/task management skills, with hands-on experience using tools like ClickUp or equivalent
Working knowledge of Canva; familiarity with Figma is a plus
Experience updating or managing websites on platforms such as Framer, Squarespace, or Webflow
Experience coordinating with external stakeholders (agencies, designers, developers, vendors)
Ability to quickly learn and adapt to new systems, tools, and platforms
Strong written English and professional communication skills
Comfortable with general research, documentation, and reporting tasks
Competencies / Personality Traits
Highly organized and task-oriented, with strong attention to detail
Excellent at following up and closing open loops without being prompted
Proactive and ownership-driven - takes initiative rather than waiting for instructions
Fast learner, able to pick up new systems, tools, and working styles quickly
Confident communicator, comfortable liaising with a wide range of stakeholders
Resourceful and technically confident, able to problem-solve independently
Trustworthy and reliable - someone the Founder can depend on as a go-to person
Flexible and adaptable, comfortable shifting between different types of work as priorities change
Strong follow-through - this is the single most critical trait for the role
ABOUT BEEPO Beepo is a Probe Group company, a full service Australian owned outsourcing company, with a team of 15,000 across 6 countries - the largest and most diverse Australian owned customer experience outsourcing provider. Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent. You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly. Originally posted on Himalayas