Data Entry Specialist at Pavago

About this role

Data Entry Specialist (CRM, Excel, Data Accuracy) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours About the Role We’re hiring a Data Entry Specialist to ensure business data is accurate, clean, and always up to date . This is not just typing — you will:
Validate and clean data
Maintain CRM and system accuracy
Support finance, sales, and operations
Ensure records are audit-ready
You are the backbone of data integrity across the business. What You’ll Own Data Entry & Accuracy (Primary Focus)
Enter and update records in:

Salesforce
HubSpot
Airtable
Excel / Google Sheets

Cross-check data against:

Invoices
Contracts
Customer and employee records

Correct:

Errors
Duplicates
Missing fields

Data Cleaning & Maintenance
Clean and standardize datasets using:

Filters
Pivot tables
Formulas

Apply consistent:

Naming conventions
Formatting
Categorization

Perform regular data audits to ensure quality
File & Record Management
Organize records in:

Google Drive
Dropbox
SharePoint

Maintain:

Logical folder structures
Version control

Ensure all files are easy to find and audit-ready

Reporting & Cross-Team Support
Generate daily/weekly reports:

Data updates
Transactions
Audit logs

Support:

Finance (AR/AP data entry)
Sales (lead/contact updates)
HR (employee data)

Compliance & Confidentiality
Handle sensitive data securely:

Financial
Personal
Client information

Follow compliance standards (GDPR, HIPAA, CCPA if applicable)
Process Improvement
Identify recurring data issues
Suggest improvements such as:

Automation
Better templates
Improved workflows

Help reduce manual errors and inefficiencies
What Makes You a Strong Fit
You have exceptional attention to detail

You catch errors others miss
You are fast, accurate, and consistent
You’re comfortable with repetitive, high-volume work
You take ownership of data quality
Required Experience & Skills
1–2 years experience in:

Data entry
Clerical or administrative roles

Strong proficiency in:

Excel / Google Sheets
(filters, sorting, pivot tables, formulas)

Experience with CRMs:
Salesforce or HubSpot
High typing speed and accuracy
Nice to Have
Experience in high-volume environments:

E-commerce
Finance
Healthcare
Logistics

Basic knowledge of:

SQL
Google Apps Script

Experience in compliance-heavy industries
What a Typical Day Looks Like
Input new records into CRM or spreadsheets
Audit and clean existing data
Cross-check entries with source documents
Generate reports for teams
Organize and maintain file systems
Handle ad hoc data requests
In short: You ensure all business data is accurate, clean, and reliable. Key Metrics (KPIs)
Typing accuracy ≥ 98%
Error rate < 1%
Data entry completed within SLA (same day/next day)
Reports delivered accurately and on time
Clean, well-structured datasets
Why This Role Stands Out
High ownership over business-critical data
Exposure to multiple departments (finance, sales, HR)
Clear performance metrics
Opportunity to improve systems and workflows
Strong foundation for growth into operations or analytics roles
Interview Process
Initial Phone Screen
Video Interview with Pavago Recruiter
Practical Task (timed data entry + error-checking test)
Client Interview
Offer & Background Verification
Apply Now If you:
Are detail-obsessed and accurate
Work fast without compromising quality
Take pride in clean, reliable data
This role is a strong fit. Originally posted on Himalayas