Billing and Purchasing Coordinator at Remote VA
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About this role
Billing & Purchasing Coordinator Position Type: Full-Time, Remote Company: Kitchen Design & Cabinetry Firm – Based in New York Overview We are a growing kitchen design and cabinetry company seeking a reliable, organized, and proactive Billing & Purchasing Coordinator to join our remote team. This role is central to ensuring smooth billing, purchasing, and order management processes, while maintaining strong communication with clients, vendors, and contractors. Key
Prepare and send invoices, quotes, and payment requests
Track deposits, balances, and outstanding payments; follow up as needed
Place and monitor cabinet, hardware, and material orders
Communicate with manufacturers, vendors, clients, and contractors
Follow up on deliveries, backorders, damages, and order issues
Maintain accurate records across multiple projects
Handle emails, phone calls, and general administrative tasks
Optional Plus (Not Required):
Manage social media accounts and create basic content
Update website content and respond to customer reviews
Create simple digital marketing materials using Canva
Qualifications Required
Highly organized and detail-oriented with excellent follow-up skills
Strong English communication skills (written and verbal)
Comfortable handling billing and payment conversations
Experience in purchasing and order management preferred
Proactive, responsible, and able to work independently
Reliable internet connection and professional home-office setup
Availability to consistently work during New York business hours (EST)
Preferred
Prior experience in billing, purchasing, or administrative coordination
Familiarity with cabinetry, construction, or design industry workflows
Basic knowledge of digital tools (Canva, website updates, social media management)
Originally posted on Himalayas