Administrative Assistant (Transportation & Logistics) - PERMANENT DAYSHIFT, REMO at Scale-X Solutions
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About this role
Category: Transportation Location: PERMANENT DAYSHIFT, REMOTE WFH -PHILIPPINES Job Title: Administrative Assistant (Transportation & Logistics) Job Type: Full-Time Company Background : AU Transportation & Logistics Working Hours : 11AM-7PM Sydneyt VA RATE : $8-9 per hour, 40 hours weekly Tentative Client Interview date : November 12 START ASAP Job Summary: We are seeking a detail-oriented and proactive Administrative Assistant to support daily operations within our transportation and logistics team. The ideal candidate will have strong organizational skills, experience in accounting and invoicing systems such as Xero and Invoice2go, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Key :
Provide administrative support to the operations and logistics team
Prepare, issue, and track invoices using Xero and Invoice2go
Maintain accurate financial and operational records
Coordinate schedules, bookings, and logistics documentation
Assist with accounts receivable and follow up on outstanding payments
Handle data entry, filing, and document management
Communicate with clients, drivers, and vendors regarding documentation and billing
Support compliance with transportation and logistics regulations
Generate reports and assist in basic financial reconciliation
Perform general office duties such as email management and correspondence
Qualifications:
Proven experience as an Administrative Assistant, preferably in transportation, logistics, or supply chain
Hands-on experience with Xero (required) - has a customized platform
Strong knowledge of invoicing, billing, and basic accounting principles
Proficiency in Microsoft Office (Excel, Word, Outlook) or Google Workspace
Excellent organizational and time management skills
Strong attention to detail and accuracy
Effective written and verbal communication skills
Ability to work independently and handle multiple priorities
Preferred Skills:
Experience in freight, dispatch, or logistics coordination
Familiarity with CRM or logistics management systems
Basic understanding of bookkeeping and financial reporting
Problem-solving mindset and ability to adapt quickly
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