Job detail for SENIOR ADMINISTRATIVE ASSISTANT (PROMOTIONAL)

City of West Covina

SENIOR ADMINISTRATIVE ASSISTANT (PROMOTIONAL)

SALARY

$23.89 - $34.21 Hourly

$4,141.00 - $5,929.00 Monthly

$49,692.00 - $71,148.00 Annually

LOCATION

City of West Covina, CA

JOB TYPE

Full Time

JOB NUMBER

2026-037

DEPARTMENT

Police Department

DIVISION

Police Department

OPENING DATE

10/07/2026

CLOSING DATE

10/14/2026 11:59 PM Pacific

SALARY

$23.89 - $34.21 Hourly

$4,141.00 - $5,929.00 Monthly

$49,692.00 - $71,148.00 Annually

LOCATION

City of West Covina, CA

JOB TYPE

Full Time

JOB NUMBER

2026-037

DEPARTMENT

Police Department

DIVISION

Police Department

OPENING DATE

10/07/2026

CLOSING DATE

10/14/2026 11:59 PM Pacific

Description

PROMOTIONAL ONLY

This position is open to City of West Covina employees only.

Candidates who are not current City employees will not be considered.

Job Summary:

Under general supervision, assists the administrative head of a major department or division by relieving him/her of administrative detail and by supervising and coordinating office operations; compiles data and information and drafts reports and letters; assists in coordinating communications within the department or office, and with other departments and the public; and does related work as required.

Examples of Duties

Essential Functions:

• Organizes the flow of communications, paperwork, and activity through the particular department, division, or office.
• Maintains calendar and acts as secretary to the head of the office and principal assistants.
• Directly supervises and trains office employees and indirectly supervises, coordinates, or maintains liaison with other employees working in other units of the department, division, or office.
• Assists in compiling information for annual budgets and special projects.
• Composes and types letters and memorandums after receiving general direction as to content and purpose.
• Establishes procedures to organize and maintain departmental files and records.
• Records the proceedings of staff or citizen committee meetings.
• Depending upon assignment, takes notes and creates memos, letters, minutes, etc.
• Compiles, researches, and organizes data and information and drafts reports.
• Maintains personnel, payroll, equipment, activity, and other official records.

Typical Qualifications

Knowledge and Ability:

Thorough knowledge of English grammar and spelling, filing and record maintenance systems; basic math; modern office methods, procedures, and equipment; considerable knowledge of the principles of office management, supervision, and training; working knowledge of city government and organization is highly desirable.

Ability to write memos, letters, etc., clearly and in a presentable format; perform a variety of difficult office and clerical work requiring independent judgment; plan work for other employees and direct them in their activities; work effectively and diplomatically with the public and staff; work independently in the absence of specific instructions; follow oral and written instructions.

Education and Experience Guidelines:

Qualifying for consideration in the selection process will be based on the description listed above under Knowledge and Ability, and a combination of the Experience and Education requirements described below.

Education:

Graduation from high school or possession of G.E.D. certificate from an accredited institution.

Experience:

Five years of increasingly responsible clerical experience, including a minimum of two years highly responsible secretarial experience in business or a public agency performing work that demonstrates preparation to be a Department Secretary.

OR

• Minimum of two (2) years' experience with the City in a full time capacity in the classification of Administrative Assistant II.
• Currently filling a position as Administrative Assistant II to a department or division head with the City.
• Current work duties that significantly involve higher secretarial and basic administrative functions. (Must be shown by Personnel Office analysis of job duties that duties involve administrative, analytical, evaluative, and/or administrative policy-making assistance to department head not generally associated with the Secretary job description).
• Written rationale and recommendation of department or division head describing why the training, experience, work duties, and high level of performance in current position indicates the designation is necessary; and
• Approval of the City Manager.

NOTE: Secretaries who are transferred shall neither obtain nor lose the Department Secretary designation by virtue of the transfer.

Skills:

Typing: 55 WPM

Dictation: 100 WPM (optional skill)

Proven computer skills and ability to efficiently use standard office software

Physical Requirements:

This position requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and using a keyboard. It also requires physical abilities associated with the ability to read, write and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications.

Other / Special Requirements:

Licenses/Certifications:

A valid California Driver's License with a satisfactory driving record is required.

Selection Process

Applicants whose qualifications most closely match the of this position will be invited to participate in the selection process. The process includes the following steps:

1. Panel Interview: The promotional examination consists of a single component: one oral panel interview. The oral panel interview is

the only scored testing portion of this promotional process. There is no written examination, performance test, or other

scored test.

Passing standard: The oral panel will score each candidate on a scale of 0 to 50. A score of less than 70 percent (fewer

than 70 points) is a failing score. Any candidate who receives a score below 70 percent is disqualified from the testing

process, will not continue, and will not be placed on the promotional eligibility list.

Only candidates who receive a score of 70 percent or higher will be considered successful and placed on the eligibility list,

ranked by final score. Weights are not used because the oral panel is the sole examination component. 2. Comprehensive Background Check 3. Pre-Employment Medical Examination 4. Psychological Evaluation 5. Drug Screening(required for safety-sensitive positions; provided at no cost to the candidate).

Note: This recruitment is subject to close at any time. An eligibility list will be established and used for current and future vacancies.

Supplemental Information

The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

EmployerCity of West Covina

Address

1444 W. Garvey Avenue South

West Covina, California, 91790

Websitehttp://westcovina.org

EmployerCity of West CovinaWebsitehttp://westcovina.orgAddress

1444 W. Garvey Avenue South

West Covina, California, 91790

SENIOR ADMINISTRATIVE ASSISTANT (PROMOTIONAL) Supplemental Questionnaire* QUESTION 1 Do you possess a valid Class "C" Driver's License with a satisfactory driving record?

Yes

No

• QUESTION 2 Are you a current employee at the City of West Covina?

Yes

No

• QUESTION 3 Do you have five years of increasingly responsible clerical experience, including a minimum of two years highly responsible secretarial experience in business or a public agency performing work that demonstrates preparation to be a Department Secretary?

Yes

No

• QUESTION 4 This position requires high school graduation or the equivalent. Do you possess a high school diploma or GED?

Yes

No

• Required Question