Job detail for Administration, HR & Finance Manager (M/F/D) - 60/80%

FenX is seeking an Administration, HR & Finance Manager to support the company's growth and . Working closely with the CEO, this role will act as the operational backbone of the organization, ensuring smooth execution across finance administration, HR administration, office operations, and company governance.
This is a highly cross-functional role requiring strong organizational skills, financial acumen, attention to detail, and a proactive mindset.
Tasks

Coordinate monthly cash planning, cash runway scenarios and budget tracking
Coordinate with external accounting and payroll providers
Support preparation of financing and grant materials
Manage recruitment administration and employee lifecycle processes
Oversee contracts, payroll, and HR administration
Support contract management and legal follow-up
Coordinate office operations, facilities, insurance, and service providers
Leverage digital, automation, and AI tools to improve efficiency and decision-making

Requirements

Degree in Business Administration or a related field, or equivalent professional education (KV) and experience
5+ years experience in administration, operations, HR administration or finance administration
Strong skills in budget tracking, cash monitoring and accountant coordination
Experience in an SME, startup, scale-up, or technology-driven environment is a strong advantage
Strong organizational and project management skills
Good understanding of budgeting and financial reporting
Hands-on, pragmatic, and detail-oriented, with a willingness to take ownership
Experience working with external accountants and payroll providers
Excellent communication skills
Fluent in English and German

Benefits

A young company with an open, dynamic, and entrepreneurial culture
Competitive compensation
Excellent opportunities for professional growth and development in a fast-growing company
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