Job detail for Program Administrator II

Position Summary:

The GCC Program Administrator will be responsible for providing programmatic, administrative, financial, and operational support for several GCC research-focused groups and initiatives to meet organizational objectives, including the administrative management of multi-institutional programs and related events and activities. The ideal candidate can communicate effectively with faculty, students, and others, both internally and externally, and works well in a team environment. The Gulf Coast Consortia (GCC) is a collaborative, eight-member academic organization located at Rice, focused on building and multi-institutional partnerships and expanding training and research opportunities in the quantitative biomedical sciences.

Special Instructions to Applicants:

All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.

Ideal Candidate Statement:

The ideal candidate is a capable, people-oriented, detail-oriented individual with a track record of excellent customer service in an academic environment. They will have experience organizing and implementing conferences, workshops, and other events, as well as assisting with program administration.

Workplace Requirements:

The office for this position is located in the BioScience Research Collaborative, 6500 Main Street, Houston.

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Typically, this includes 3-4 days per week in the office. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: $53,000-$54,000

*Exempt (salaried) positions underFLSAare not eligible for overtime.

Minimum Requirements:

• Bachelor's degree

• In lieu of the education requirement, additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis.

• 1+ years of experience

• In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis.

Skills:

• Ability to learn new strategies

• Excellent verbal and written communication skills

• Ability to work well under pressure and manage multiple projects simultaneously

• Good organizational and time-management skills

• Knowledge of the Microsoft Office Suite

• Ability to work independently and as part of a team to meet expected deadlines and schedules

• Excellent client-service orientation

• Strong attention to detail

• Good data-management skills

• Basic knowledge of budget management and financial planning

• Ability to work in a team environment

Preferences:

• Familiarity with academic and biomedical research institutions in the Texas Medical Center

• 3+ years of experience planning and organizing large events

Essential Functions:

• Assists with the planning, preparation, and implementation of various events and meetings, including communication; vendor, supplier, and participant outreach and confirmation; budgeting; and reporting

• Assists with the development of proposals to support multi-institutional programs

• Serves as a GCC representative at GCC events

• Communicates and promotes research and training program events

• Updates webpages as assigned and works as part of a team that determines and/or edits content

• Performs other duties as assigned

Additional Functions:

• Develops training curricula and may teach a course, seminar, or workshop, including integrating program content and curriculum into related programs

• Participates in grant preparation and submission

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

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Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at facstaffada@rice.edu for support.

If you have any additional questions, please email us atjobs@rice.edu. Thank you for your interest in employment with Rice University.