Job detail for Human Resources Assistant

Job Title:

Human Resources Assistant

Competition Number:

020 - 2026

Administrative Unit:

Human Resources Department

Immediate Supervisor:

Director, Human Resources Department

Employment Type:

18-month contract, full-time (Non-unionized)

Work Schedule:

35 hours per week

Salary Scale:

Level 4 ($50,230 - $63,005)

The masculine gender is used without discrimination and for the sole purpose of making the text easier to read.

Saint Paul University (1848) is the founding college of the University of Ottawa, with which it has maintained a federation agreement since 1965. Bilingual and intimate in scale, it welcomes over 1,000 students and offers programs in fields such as social communications, counseling and psychotherapy, canon law, public ethics, conflict studies, social innovation, leadership, ecology and equity, as well as theology.

Why choose Saint Paul University?

Working at Saint Paul University means being part of a university community of human scale where collaboration, proximity, and the opportunity to have a concrete impact are highly valued. The University offers working conditions that promote work-life balance, including a four-day work week as part of a regular 35-hour work week for administrative staff, vacation time, a pension plan, and a benefits program. Subject to applicable conditions, staff also benefit from tuition fee exemptions for most programs offered by Saint Paul University and the University of Ottawa, thereby fostering learning and professional development throughout their career.

We are looking for individuals who wish to put their expertise at the service of an engaged community, contribute to the development of their colleagues, and actively participate in the evolution of the University and the continuous improvement of its practices. At Saint Paul University, your expertise is recognized, your contribution is visible, and your work will have a concrete impact.

SUMMARY

Reporting to the Director of Human Resources, the incumbent will be responsible for assisting with human resources-related activities and providing administrative support to the Department. During the first few weeks, the incumbent will contribute to reducing the backlog of files.

MAIN FUNCTIONS

• Perform administrative tasks such as filing, drafting reports, etc.;
• Respond to questions and inquiries from staff, faculty, and the general public;
• Draft letters, staff communications, or other documents related to human resources;
• Participate in numerous varied human resources files and/or projects and perform follow-ups;
• Support the staffing process for assigned positions (selection, hiring, contracts, and follow-up);
• Support the hiring and re-hiring of employees in the Workforce Now (HRIS) system and provide system access to employees;
• Ensure the updating of human resources data in the Workforce Now (HRIS) system;
• Support the Compensation and Benefits Advisor with reconciliations and research in physical files or systems as needed;
• Prepare, develop, and/or update various reports using the HRIS, Excel, and online reporting tools;
• Maintain various tables such as position classification, contracts, etc.

EDUCATION, EXPERIENCE, AND KNOWLEDGE

• Post-secondary education in administration or a similar field plus a minimum of one (1) year of experience in human resources, or a combination of education and experience deemed equivalent
• Bilingualism required (French and English)
• Customer service experience
• Experience with ADP or any other integrated human resources system is a significant asset
• Good command of software (Microsoft Office, Excel, email, Internet, Adobe Acrobat)
• Strong communication skills and excellent interpersonal skills
• Availability and flexibility to respond to emergency situations
• Ability to set priorities and excellent time management skills
• Ability to work in a team
• Sense of initiative, autonomy, and organization
• Good judgment, and ability to demonstrate tact and discretion
• Attention to detail
• Professionalism - capable of maintaining the confidentiality of employee data

Interested candidates are invited to submit their application online at Job Offers (ustpaul.ca) by October 2, 2026, at 11:59 PM.

We thank all those who apply. We will only communicate with candidates selected for the next stage of the selection process.

We subscribe to the principles of employment equity and encourage the participation of all individuals eligible to work in Canada. If your application is selected and you believe you require accommodation during the selection process, please inform us if you are contacted for an interview. Personal information is protected in accordance with the provisions of the Privacy Act.