Job detail for Budget Supervisor

City of Santa Ana

Budget Supervisor (AM)

SALARY

$11,305.00 - $13,749.00 Monthly

$135,660.00 - $164,988.00 Annually

LOCATION

City Hall, 20 Civic Center Plaza, Santa Ana, CA

JOB TYPE

Full-time

JOB NUMBER

2027-00095 JM

DEPARTMENT

Finance and Management Services

OPENING DATE

09/24/2026

CLOSING DATE

Continuous

BARGAINING UNIT

SAMA

SALARY

$11,305.00 - $13,749.00 Monthly

$135,660.00 - $164,988.00 Annually

LOCATION

City Hall, 20 Civic Center Plaza, Santa Ana, CA

JOB TYPE

Full-time

JOB NUMBER

2027-00095 JM

DEPARTMENT

Finance and Management Services

OPENING DATE

09/24/2026

CLOSING DATE

Continuous

BARGAINING UNIT

SAMA

Description

Under the direction of the Assistant Director of the Finance and Management Services Agency, the Budget Supervisor is responsible for supervising the day-to-day activities of the Budget Office and overseeing the development, administration, analysis, and monitoring of the City’s operating and capital budgets. The position supervises and reviews the work of budget staff, coordinates budget activities with City departments, and helps ensure budget and financial analyses are accurate and consistent. The position requires a strong understanding of municipal finance, budget development, financial forecasting, and organizational analysis, as well as the ability to translate complex financial information into clear recommendations for executive management and elected officials.

Candidates must possess a minimum of three years of increasingly responsible professional and administrative experience in governmental budgetary and financial activities, including administrative, productivity, and organizational analysis; including two years of supervisory experience supplemented with at least a Bachelor's degree in public or business administration, finance, economics, accounting, or a related field.

This recruitment is continuous with a first review of applications deadline of 11:59pm, Wednesday, October 14, 2026.  This recruitment can close at any time without notice after this deadline.

Essential Functions Include But Are Not Limited To

• Analyzes proposed department budgets for accuracy, impact on City resources, and adherence to established budget and financial policy.
• Provides direction and makes recommendations to the City Manager Budget Team regarding departmental budget requests.
• Coordinates the preparation of the draft and adopted budget documents and miscellaneous fee schedule for presentation to City Council.
• Prepares budget related presentations for public meetings.
• Conducts studies and prepares reports on financial matters, including the City’s revenue and financial forecast.
• Implements procedures related to monitoring and budgeting for citywide projects.
• Researches local, state, and federal law with potential effects on the City’s budget.
• Works closely with the Accounting Division in order to produce a budget document reflecting adherence to existing accounting policies and procedures.
• Reviews and provides initial budget approval of the City’s certification of hire process.
• Serves as the lead administrative liaison in assisting department budget staff in preparing department budget requests.
• Analyzes and provides recommendations of fiscal control of budgetary expenditures.
• Reviews and provides recommendations for staff report fiscal impact statements.
• Researches and makes recommendations on best budget practices, organizational issues, structure, staffing, operations, procedures, and policies. Supervises and develops assigned personnel of the Budget and Research Office.
• Attends City Council, Council committee, and community budget outreach meetings, as needed.
• Takes a lead role in budget team conferences.
• May serve as part of a labor relations team.
• Performs other related functions as assigned.

Minimum Qualifications

Three years of increasingly responsible professional and administrative experience in governmental budgetary and financial activities, including administrative, productivity, and organizational analysis; including two years of supervisory experience. Graduation from an accredited four-year college with a degree in public or business administration, finance, economics, accounting, or a related field, and possession of the following knowledge, skills, and abilities:

DESIRABLE KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of: principles and practices of public administration, municipal finance, and budgeting; research techniques; forecasting and cost recovery methods and procedures; organizational structure; principles and practices of effective supervision.

Ability to: gather, organize, analyze, and interpret data; draw sound conclusions from assembled information; develop alternative solutions to problems; present research findings and ideas concisely and effectively orally and in writing; utilize Microsoft Office (Excel, Word, and PowerPoint) and related software; understand systems analysis related to the automation process of budget administration; exercise resourcefulness in addressing and resolving problems; establish and maintain effective working relationships with municipal officials, managers, employees, and the public.

Selection Process

All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire.  Resumes or faxed copies will not be accepted in lieu of the City online application. Stating "See Resume" is not an acceptable substitute for a completed application.   To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide.

Applications will be reviewed by the Human Resources Department.  Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include:

Writing Skills Examination (Tentatively scheduled for October 16, 2026)****:  (Qualifying) will evaluate the candidate's subject matter knowledge, analytical and writing aptitude. The areas that will be evaluated may include: analytical thought process and proper English and grammar usage, clarity, conciseness, organization, content, and logical progression from one idea to the next. Candidates need a minimum passing score in order to continue in the selection process.

Oral Interview Examination (Tentatively scheduled for October 28, 2026) :(Weight of 100%) will evaluate the candidates' experience, training, education, and abilities in relation to those factors which are essential for successful performance on the job. Candidates need a minimum passing score in order to be placed on the eligible list.

Candidates must achieve a passing score in every component of the selection process in order to be placed on the eligible list. The Human Resources Department may waive one or more examination components. When one weighted examination component is waived, the remaining section will receive a weight of 100%.

The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation.

EmployerCity of Santa Ana

Address

Human Resources, M-24

PO Box 1988

Santa Ana, California, 92702

Phone 714-647-5340

Websitehttp://www.santa-ana.gov

EmployerCity of Santa AnaPhone 714-647-5340 Websitehttp://www.santa-ana.govAddress

Human Resources, M-24

PO Box 1988

Santa Ana, California, 92702

Budget Supervisor (AM) Supplemental Questionnaire* QUESTION 1 How many year(s) of increasingly responsible professional and administrative experience in governmental budgetary and financial activities, including administrative, productivity, and organizational analysis do you possess?

None

Less than 1 year

At least 1 year, less than 2 years

At least 2 years, less than 3 years

At least 3 years, less than 5 years

At least 5 years or more

• QUESTION 2 How many year(s) of supervisory experience do you possess?

None

Less than 1 year

At least 1 year, less than 2 years

At least 2 years, less than 3 years

At least 3 years or more

• QUESTION 3 What is the highest level of education that you have completed?

Did not graduate high school / did not obtain GED

Graduated high school / obtained GED

Completed some college-level coursework or obtained Associate degree

Obtained Bachelor's degree

Obtained Graduate degree

• QUESTION 4 Please select the public sector agency which your governmental budgetary and financial activities experience is from. (If multiple - select the most tenured/highest professional exp)

Municipal Agency (e.g. City)

County Agency

State/Federal Agency

Special District (e.g. water utility, fire, community services)

Public Education (e.g. school district)

Private Sector only

None

• QUESTION 5 Describe your experience analyzing financial information to support budgetary and operational decisions in a public sector organization. Include examples involving revenue and expenditure analysis, financial forecasting, identifying budget trends or risks, and presenting recommendations to management or elected officials. If none, type N/A.

• QUESTION 6 Describe your experience developing or updating an indirect cost allocation plan. Include the methods and cost drivers used to allocate costs, how you ensured allocations were reasonable and supportable, and how the results were used for budgeting or financial planning. If none, type N/A.

• QUESTION 7 Describe your experience with personnel costing and budgeting. Include the methods and assumptions used to project salaries and benefits, account for vacancies or position changes, and ensure personnel costs were accurate and reasonable. If none, type N/A.

• Required Question