Job detail for Executive Assistant to the Chief of Staff (m/f/d)

Mission Brief 
As Executive Assistant to the Chief of Staff, you will be an integral part of the CEO Office and act as the organizational backbone for the Chief of Staff. You will manage priorities, coordinate stakeholders and ensure smooth execution across a demanding and dynamic schedule.
Your Role in Our Space Mission: 

Managing the Chief of Staff’s calendar, meetings, priorities and key deadlines, proactively resolving conflicts and anticipating upcoming needs 
Coordinating internal and external meetings with members of the Executive Leadership Team, senior stakeholders and key partners 
Preparing meetings, agendas and briefing materials and ensuring effective follow-up on decisions, commitments and action items 
Keeping track of key commitments, open topics and follow-ups across the CEO Office 
Coordinating information and inputs from different functions to ensure the Chief of Staff is well prepared for meetings and decisions 
Supporting the preparation and coordination of internal presentations, reports and management materials 
Organizing CEO Office routines, leadership formats, travel and selected company-wide meetings 
Providing hands-on support for selected initiatives and special projects led by the Chief of Staff 
Ensuring that information, decisions and follow-ups flow efficiently between the CEO Office and the wider organization 
Identifying organizational gaps or bottlenecks and proactively helping resolve them 
Handling confidential and sensitive information with the highest level of discretion 
Continuously improving processes and ways of working within the CEO Office 

Qualification Checklist 
You are exceptionally organized, reliable and proactive. You enjoy enabling a senior leader to operate at their best, creating structure around a demanding schedule and working confidently with people across different functions and levels of seniority. 

Several years of experience as an Executive Assistant, Personal Assistant or in a comparable executive support role; experience in an Executive or CEO Office is a strong advantage 
Excellent organizational and prioritization skills 
A proactive mindset and a strong sense of ownership 
The ability to keep track of multiple workstreams, deadlines and stakeholders simultaneously 
Strong written and verbal communication skills 
Confidence interacting with senior stakeholders across the organization 
Strong proficiency with modern productivity and collaboration tools, including PowerPoint 
Attention to detail combined with the ability to understand broader organizational priorities 
High levels of reliability, professionalism and discretion 
The ability to remain calm and effective when priorities change at short notice 
A hands-on attitude and willingness to take responsibility beyond a narrowly defined job description 
Excellent written and spoken English; German is an advantage 

Benefits 

Employee Participation Program: Share in our success through our virtual company share program
30 days of vacation: Enjoy the days off to relax and recharge
Company pension plan: Secure your future with our company pension plan, featuring a 20% employer contribution after the probation period
Subsidised lunch: Stay energised with delicious, subsidised lunches every day
Public transport ticket: Commute with ease using a fully financed
Rental clothing with laundry service: Enjoy hassle-free workwear with our convenient rental clothing and laundry service  
Sport Clubs membership: Stay fit with our sponsored sports club memberships (EGYM Wellpass)
Individual learning allowance: Grow your skills with an individual learning budget granted after the probation period
Childcare allowance: Receive a childcare allowance for your non-school-age children
And Much More! Discover additional perks and benefits when you join our team.         

Who we are

We are Isar Aerospace and we are at the forefront of New Space building a modern space business to enable faster, better and cheaper access to space.
Our mission is to help democratise space and use it for good in order to improve life on Earth now and for the future generations.
We are a fast-growing company aiming to provide sustainable and environmentally friendly launch solutions for small and medium-sized satellites and constellations into Low Earth Orbit. The company is privately funded by world-leading technology investors with strong commitment and support and our team is made of driven and talented people with a real passion for space innovation.
We're making rockets in a way that hasn't been done before disrupting a traditional industry. If you are up for the challenge, want to work on cutting-edge projects and be part of a team changing the world for better, come, join us and launch your career!
Want to find out more about us?
Visit www.isaraerospace.com
 
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DisclaimerIsar Aerospace SE is an equal-opportunity employer committed to fairness and inclusivity. We do not prioritize any specific religion, gender, nationality, or background. Due to security clearance requirements, affiliations with countries listed under § 13 para. 1 no. 17 SÜG may affect the application process. All qualified applicants are encouraged to apply. Find Jobs in Germany on Arbeitnow [Skills: CEO Office]