Job detail for Specialist, Publication Management

Job Description

The Publication Coordinator will work closely with Publication Managers, agency partners, and internal and external publication stakeholders to support tracking, capturing project updates, reporting, budgets, and communications for Scientific Communications & Information Sciences Department (SCIS) publications and outputs.

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With minimal supervision, the Publication Coordinator will support the following areas:

Meeting and Publication Planning Support

• Attend monthly publication team meetings to build planning knowledge and assist the Publication Manager with note taking and meeting summaries
• Independently and proactively update publication team meeting agendas and follow up with publication team members to obtain updates in advance of meetings
• Assist the Publication Manager in developing and maintaining publication planning slide decks
• Assist with other publication support requests as needed

Congress Support

• Assist with congress planning activities, including development and maintenance of presentation trackers, document trafficking, archival of final versions, and QR code processes
• Support development of congress compendia for large/major conferences, as assigned
• Support development of abstract planning decks and study statement slides for large/major conferences
• Travel (up to 10%) to a major conference may be requested to provide onsite support, including poster hanging, etc.
• Complete ad hoc slide deck requests for publications department, including post-congress metric activity slides
• Update slide repository upon completion of congress presentations
• This is not an exhaustive list; other congress support tasks may be assigned or required

Publication Review, Tracking, and Reporting

• Manage document flow to and from internal and external service providers, including joint venture and collaborative partner review, clearance, and independent manuscript review
• Track and report internal and external publication projects not led by SCIS, including projects from academic research organizations, cooperative groups, joint ventures, and independent study initiatives
• Maintain journal and congress listings to support publication planning, tracking, and reporting

Systems, Site Maintenance, Budget, and Compliance Support

• Create, maintain, and reconcile Datavision (publication management tool) records, including status updates, document posting, quarterly record maintenance, and reporting through final publication
• Support medical communications agency contracting, budget tracking, reference requests, bibliography management, and coordination of study data package or protocol document delivery, as needed
• Develop and maintain the publication MS Teams sites/channels for a therapeutic area(s), including management of access requests
• Assist with publication compliance-related activities and ensure department-managed documents, repositories, and archives are complete, accurate, and maintained in accordance with established company standards
• Communicate clearly and proactively with Publication Managers, agency partners, and internal/external stakeholders to support timely completion of publication activities
• Assist with quarterly record maintenance and other requests as needed

Qualifications:

Education and Experience

• BS or BA with at least 1–2 years of professional experience; experience in medical communications, scientific affairs, scientific research, or knowledge management is preferred

Required Experience & Skills

• Advanced interpersonal and written communication skills
• Excellent project management and organizational skills to manage competing timelines and projects
• Ability to work independently, be responsive to stakeholders, and be accountable for quality of deliverables
• Proficiency in Microsoft applications
• Comfort using AI and AI-enabled tools

Preferred Experience & Skills

• Medical/scientific communications agency experience supporting publications is a plus
• Publication management software applications experience is a plus

eligibleforERP

Required Skills:

Change Management, Communication, Prioritization, Project Management, Strategic Thinking, Time Management

Preferred Skills:

Medical Communications, Publications Management, Scientific Communications

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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EEOC GINA Supplement​

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

The salary range for this role is

$87,300.00 - $137,400.00

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits.  Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. More information about benefits is available at https://jobs.merck.com/us/en/compensation-and-benefits.

You can apply for this role through https://jobs.merck.com/us/en (or via the Workday Jobs Hub if you are a current employee). The application deadline for this position is stated on this posting.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

n/a

Job Posting End Date:

09/30/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.