Job detail for FISCAL SPECIALIST 2, Financial Services & Accounts Payable

Job Description

The UW Facilities Financial Accounting team has an outstanding opportunity for a Fiscal Specialist 2 to join their team.

About this Opportunity

Reporting to the Assistant Director, Fiscal Specialist 2 will work under general supervision performing a variety of moderately complex and varied fiscal administrative support functions while establishing procedures in recording, summarizing, and reporting fiscal activity. Additionally, Fiscal Specialist 2 will use independent judgment in resolving problems with the reconciliation process.

**Key **

Fleet Operations Financial Administration (75%)

• Review purchase requisitions for proper detail, budget allocation, coding, authorization and compliance with state and University policy and procedures; enter BPOs in purchasing/accounts payable system; maintain database of all purchase orders throughout their life; process payments on BPOs based on receiving reports and other documentation provided; liquidate encumbrances and close requisitions as purchases are completed.

• Review procurement card purchases for compliance with University policies and procedures, proper authorization, budget allocation, coding and supporting documentation.

• Answer questions, research, analyze and resolve problems on BPOs, payments or other expenditures; advise and interpret UW purchasing policies and procedures for Transportation Services managers, supervisors and staff.

• Run monthly billing statements through various Fleet software platforms Assetworks, Agile, and WEX, and integrate into Workday for billing processes; delegate and supervise copying and distribution of invoices, as needed; research and respond to inquiries from customers.

Fleet Inventory (15%)

• Coordinate maintenance of equipment inventory system (OASIS); including tagging of new assets as received, entry in OASIS, clearing pending assets and updating disposition of assets removed from service.

• Coordinate and direct staff in performing annual or biennial physical inventory.

Other duties (10%)

• Assist in training and cross-training other Accounting Office staff.

• Provide coverage for staff vacancies, when required.

• Maintain and modify multiple computerized databases and accounting systems.

• Participate in a team office environment with focus on customer service.

• Cross train in other FS2 TS accounting activities as required.

• Other duties as required.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

• Three years of experience providing administrative support in the area of fiscal and/or business management.

Preferred Qualifications

• Experience in an environment with significant focus on internal controls.

• Experience with process improvements, continuous quality improvement or similar programs.

• Familiarity with Workday, Assetworks, Agile, and WEX.

Working Conditions

• Must be able to work in a non-smoking environment.

• Ability to lift /move 50 pounds.

• Ability to sit and key for extended periods of time.

• Ability to work overtime and some weekend shifts, as needed, according to cyclical periods.

• Regular and predictable attendance is required.

About the Team

Transportation Services (TS) comprises four main divisions: Parking, Commute Options, Fleet Operations, and Shuttles.  This position primarily supports Fleet Operations by providing fiscal support, including analysis and financial reporting in the areas of payroll, purchasing, expenditure control, payment reconciliations and invoicing.

Compensation, Benefits and Position Details

Pay Range Minimum:

$53,148.00 annual

Pay Range Maximum:

$71,448.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.