Job detail for Executive Assistant

About the role We’re looking for an experienced Executive Assistant to provide high-level, proactive support to a member of the Group Executive Committee and a small group of senior directors. Acting as a true right-hand partner, you’ll play a critical role in enabling leaders to focus on strategic priorities by seamlessly managing day-to-day operations. This is a fast-paced, high-trust role where discretion, sound judgement and strong organisational skills are essential to success. What you’ll be doing Managing complex and constantly evolving diaries, ensuring leaders’ time is protected and aligned to strategic priorities Acting as a gatekeeper by filtering communications, prioritising requests, and managing access to senior leaders Providing end-to-end meeting support, including preparation of materials, coordination and follow-up actions Proactively managing inboxes, responding where appropriate and ensuring key items are flagged and progressed Coordinating domestic and international travel, including detailed itineraries and adapting plans as needed Organising and delivering high-quality events and meetings, both onsite and offsite Managing expenses, purchase orders, invoices and supporting procurement processes Supporting team administration, including holiday approvals, sickness tracking and general coordination Assisting with project-related activities such as scheduling, tracking milestones and organising meetings Working collaboratively within the wider administration team to provide cover and support as required Who we’re looking for We’re seeking a highly organised and proactive Executive Assistant who thrives in a fast-paced environment and enjoys working closely with senior stakeholders. You’ll be confident, adaptable and able to manage competing priorities with ease, while maintaining a high level of professionalism and discretion. A strong relationship-builder, you’ll bring a “can do” attitude and the ability to anticipate needs, solve problems and keep things moving forward. Essential skills and experience Proven experience providing executive support to senior leaders (Director/Executive level) Advanced diary management skills and strong proficiency in Microsoft Office (particularly Outlook) Excellent organisational, time management and prioritisation skills with the ability to handle multiple tasks Strong communication and interpersonal skills, with the ability to build relationships across all levels Desirable skills and experience Experience working within financial services or a regulated environment Familiarity with virtual meeting platforms (e.g. Teams, Zoom) and coordinating large-scale meetings or events