Job detail for Sr. Project Manager

COMPANY SUMMARY
 
Empire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of well-leased, top of tier, modernized, amenitized, and well-located office, retail, and multifamily assets. ESRT’s flagship Empire State Building, the “World's Most Famous Building,” features its iconic Observation Deck. The Company is a recognized leader in energy efficiency and indoor environmental quality. As of June 30, 2026, ESRT’s portfolio is comprised of approximately 7.5 million rentable square feet of office space, 0.8 million rentable square feet of retail space and 743 residential units. More information about Empire State Realty Trust can be found at esrtreit.com and by following ESRT on Facebook, Instagram, TikTok, X and LinkedIn.
 
The dedicated team at ESRT is a collection of diverse individuals with a shared passion for excellence and a keen eye toward future growth. Headquartered in New York City, we harness the energy of the city in everything we do. We care for one another, work hard, and have a lot of fun doing it! We are Certified™ as a Great Place to Work® by the global authority, Great Place to Work®, on workplace culture, employee experience, and leadership behaviors. We prioritize and invest in the health and wellness of employees to attract, develop, and retain top-tier talent. ESRT values continuous employee development and encourages colleagues to excel in their roles and adapt to emerging business needs. From our crown jewel, The Empire State Building, to incredible buildings modernized for the 21st century, to outstanding customer service, and our decade-long leadership position in sustainability and energy efficient portfolio that is 100% fully powered by renewable wind electricity, we take pride in our work. ESRT seeks an equally passionate colleague to join the team, understand the vision and help achieve that vision.

POSITION SUMMARY
 
The Sr. Project Manager will lead complex, high-profile capital improvement, tenant construction, specialty construction, visitor-experience, and building-compliance projects across assigned ESRT properties and projects. This position will oversee projects from initial planning, design, and procurement through construction, turnover, and financial closeout, often within occupied and operationally sensitive environments.
 
The Sr. Project Manager will partner closely with Property Management, Leasing, Design & Architecture, Engineering and Operations, IT/AV, Finance and Accounting, Legal and Risk, Security, Sustainability, Marketing, and other internal teams to develop project strategies, establish budgets and schedules, manage consultants and contractors, and ensure projects are completed safely, efficiently, and in accordance with ESRT’s quality standards. This role will also provide project leadership, guidance, and mentorship to project management professionals and cross-functional project teams.

PROJECT MANAGEMENT

Lead multiple concurrent capital improvement (Capex) and tenant installation (TI) projects from initial scope development through design, bidding, construction, turnover, and financial closeout
Establish project objectives, scopes of work, budgets, schedules, procurement strategies, and execution plans in partnership with internal stakeholders
Manage projects that may include:

Lobby restorations and renovations
Storefront renovations and replacements
Corridor and restroom renovations
Façade, roof, window, and Local Law 11/FISP work
HVAC, electrical, plumbing, sprinkler, and other building-system improvements
Pre-built and build-to-suit spaces
Tenant-performed construction and alteration projects
Specialty exhibit, visitor-experience, media, AV/IT, fabrication, and other technically integrated projects

Direct all phases of design and construction, including programming, feasibility analysis, design development, budgeting, value engineering, scheduling, permitting, construction administration, commissioning, turnover, and closeout
Conduct regular site visits to monitor progress, workmanship, safety, logistics, and compliance with approved plans and project requirements
Develop and coordinate construction logistics for occupied and high-traffic environments, including tenant continuity, visitor impacts, noisy work, night work, freight, overtime, temporary protections, access, security requirements, and phased execution
Identify potential project risks, delays, cost impacts, operational conflicts, and required decisions; develop mitigation plans, maintain current risk and decision tracking, and escalate significant concerns with clear recommendations when appropriate

FINANCIAL & CONTRACT MANAGEMENT:

Support the development of annual and long-term capital plans by providing project budgets, forecasts, timing assumptions, risk assessments, and execution recommendations in partnership with Property Management, Leasing, Finance and Accounting, and other stakeholders
Maintain accurate project forecasts, cash-flow projections, commitments, change-order logs, and cost-to-complete reporting
Review proposals, bids, contracts, invoices, requisitions, and change orders for accuracy, completeness, and alignment with approved project scope and budget.
Lead procurement and contractor-selection strategies, including RFP and bid-package development, bidder shortlisting, proposal analysis, scope leveling, bidder interviews, CM/GC and GMP evaluation, award recommendations, contract administration, and compliance documentation
Monitor project financial performance and provide timely reporting on budgets, commitments, anticipated costs, variances, and cash flow

CONSULTANT, CONTRACTOR, & STAKEHOLDER MANAGEMENT:

Select, coordinate, and manage architects, engineers, contractors, consultants, and other project partners, holding each accountable for schedule, budget, quality, safety, and contractual obligations         
Coordinate project activities with building operations, engineering, security, and other stakeholders to minimize disruption to tenants, visitors, and ongoing property operations, including planning for access, freight, overtime, night work, temporary protections, and operational phasing
Serve as a primary point of contact for tenants and internal stakeholders throughout the project, including kickoff meetings, progress updates, approvals of tenant-requested changes, possession-date notices, delay notifications, and issue resolution
Prepare and deliver clear project updates and executive-level presentations that communicate progress, decisions, risks, financial status, and required next steps
Build productive working relationships across internal teams and with tenants, consultants, contractors, and external partners

QUALITY, COMPLIANCE, & CLOSEOUT:

Ensure construction meets approved drawings, specifications, contractual requirements, ESRT standards, and applicable building codes and regulations
Coordinate project requirements involving DOB, FDNY, Landmarks, environmental consultants, special inspections, façade-compliance processes, permitting, testing, commissioning, and signoffs with project teams and relevant authorities
Oversee project turnover and closeout, including punch-list completion, certificates and approvals, warranties, as-built drawings, operations and maintenance materials, final invoicing, and financial reconciliation
Maintain authoritative project documentation across applicable PMIS, financial, scheduling, and collaboration platforms, including contracts, commitments, forecasts, invoices, schedules, meeting minutes, permits, risk and decision logs, and closeout records
Develop and implement project-management standards, controls, templates, and best practices that improve consistency, transparency, and execution across assigned projects and the portfolio department

PROJECT AND TEAM LEADERSHIP & MENTORSHIP:

Mange, coach, and develop a team of approximately one to three project management professionals
Lead cross-functional project teams and provide day-to-day guidance, coaching, and mentorship to project management professionals as assigned
Establish clear project roles, expectations, decision paths, and accountability standards, and coordinate project with Design & Construction leadership based on business priorities and capacity  
Review project plans, controls, risks, and reporting when requested; share best practices and support consistent project execution across the team

WHAT SUCCESS LOOKS LIKE
You independently lead complex projects from inception through closeout and consistently deliver against approved scope, schedule, budget, and quality expectations
You establish clear direction for project teams and partners, maintain high quality and accountability standards, and build productive relationships with tenants and stakeholders
You identify potential risks early, communicate issues clearly, and develop practical solutions that protect project objectives and minimize operational disruption
Construction logistics and phasing are proactively coordinated to protect tenant continuity, visitor experience, and ongoing building operations
You provide effective project leadership and mentorship, strengthen and develop team capabilities, and support consistent execution across assigned projects
Project reporting and financial information are accurate, current, and communicated to stakeholders in a timely manner
Consultants and contractors are held accountable for their performance, and projects are properly documented and closed out

REQUIRED SKILLS / ABILITIES
Strong knowledge of construction budgeting, forecasting, scheduling, contract administration, cost reporting, and project controls
Demonstrated ability to lead cross-functional project teams and mentor project management professionals
Extensive experience delivering commercial office capital improvement and tenant construction projects, preferably within an occupied property portfolio
Strong working knowledge of building infrastructure and MEP systems, including HVAC, electrical, plumbing, fire protection, and life-safety systems
Experience managing complex, high-profile projects involving multiple stakeholders, operational considerations, and strict schedule or quality requirements
Ability to communicate effectively with tenants, senior executives, technical professionals, contractors, and other stakeholders
Strong understanding of construction drawings, specifications, contracts, change orders, permitting, inspections, and project-closeout requirements
Demonstrated ability to manage multiple projects, priorities, budgets, and deadlines simultaneously
Strong negotiation, problem-solving, decision-making, and conflict-resolution skills
Highly organized and detail-oriented, with the ability to anticipate risks and maintain accurate project documentation
Excellent written, verbal, presentation, and interpersonal skills
Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
Experience with project-management, scheduling, construction-document, collaboration, and cost-accounting platforms such as Procore, Yardi/PAYscan, Microsoft Project, SharePoint, PlanGrid, and Bluebeam
Knowledge of New York City construction practices, DOB and FDNY requirements, Landmarks coordination, Local Law 11/FISP processes, permitting, inspections, and applicable building codes strongly preferred

EDUCATION & EXPERIENCE
Bachelor’s degree in Construction Management, Engineering, Architecture, Real Estate, or a related field strongly preferred; equivalent relevant experience will also be considered
At least 15 years of progressively responsible experience managing commercial design and construction projects, including significant experience with capital improvements, tenant installations, base-building, or specialty construction projects
Experience overseeing projects throughout the full lifecycle, including planning, design, procurement, construction, turnover, and financial closeout
Experience working for a commercial real estate owner, developer, construction manager, general contractor, or comparable organization preferred
Professional certifications such as PMP, CCM, LEED AP, or equivalent credentials are a plus

PHYSICAL REQUIREMENTS
Prolonged periods of sitting at a desk and working on a computer
Ability to travel between properties and regularly access active construction areas
Ability to walk construction sites, climb stairs, and comply with required site-safety procedures
Must be able to lift up to 15 pounds at times

WHAT YOU CAN EXPECT
At ESRT, like our tenants, our employees come from everywhere. We foster a collaborative work environment that captures top talent and cultivates the best ideas. As a Great Place to Work® Certified employer, we are committed to maintaining our positive work culture where employees are engaged and can grow and develop. In addition, ESRT employees embody our Company Culture & Success Factors -

Adaptable – you are a self-starter who’s able to quickly digest and execute new processes to work both collaboratively and independently
Dynamic – you are solutions-oriented, aim to improve processes and implement efficiency, and offer insightful feedback to improve ESRT
Dependable – you take a strong sense of ownership and accountability over your work
Passionate – you keep up with industry trends and are excited about the potential to propel the industry forward with a “roll-up-your-sleeves” attitude
Curious – you consistently look for new ways to work smarter, not just harder
Ethical – you treat others with respect, act with integrity in how you perform your work, and embrace our collaborative culture
Positive – you possess a service-oriented attitude with excellent follow through

BENEFITS
Competitive base salary and bonus
Health/Dental/Vision insurance
Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance
Voluntary Enhanced LTD Program
Voluntary Hospital, Accident, and Cancer Programs
401(k) with 100% match up to 5%
Paid parental leave
Pre-tax transit accounts
Employee Assistance Program for emotional, financial, and legal support

WELL-BEING
Generous paid time off
Flex remote work time
Flex Summer Fridays
Employee engagement programs
Volunteer time off
Continuing education
Complimentary Empire State Building Observatory access
Complimentary gym membership and other wellness benefits
Employee Discount Programs

ESRT is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity, innovation, and the success of our business. We do not discriminate based on race, religion, color, creed, national origin, sex, sexual orientation, gender identity or expression, reproductive choices, age, marital status, veteran status, disability status, pregnancy, parental status, caregiver status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Reasonable accommodations that do not create an undue hardship for the Company are available for applicants and employees with disabilities or sincerely held religious beliefs.