Job detail for Clinical Research Coordinator

Founded in 1824, the GW School of Medicine and Health Sciences (SMHS) is the 11th oldest medical school in the country and the first in the nation’s capital. Since its establishment, the school has been at the forefront of medical education, and has grown to include highly-ranked programs in the health and biomedical sciences. With dozens of top-tier residency programs, SMHS is a competitive and esteemed destination for medical school graduates across the country.

Clinical Research Operations

• Coordinate day-to-day activities of investigator-initiated and industry-sponsored clinical trials.
• Assist with study start-up activities, including regulatory submissions, IRB documentation, study activation, and investigator files.
• Screen potential research participants and coordinate enrollment activities.
• Schedule research visits and ensure protocol adherence.
• Maintain study documentation in compliance with GCP, FDA, NIH, sponsor, and institutional requirements.
• Track recruitment, enrollment, study milestones, adverse events, and reporting deadlines.
• Coordinate communication among investigators, study sponsors, CROs, and research participants.
• Assist with preparation for monitoring visits and regulatory audits.

Epilepsy Surgery Program Coordination

• Monitor patients progressing through the epilepsy surgery evaluation pathway.
• Track completion of required diagnostic studies, including EEG monitoring, MRI, PET, testing, and other evaluations.
• Identify delays in the evaluation process and proactively coordinate with scheduling teams and clinical services to expedite testing.
• Prepare case summaries for epilepsy surgery conferences.
• Track surgical recommendations and follow-up completion.
• Maintain databases of epilepsy surgery candidates and key performance metrics

Academic Program and Symposium Coordination

• Plan and coordinate regional, national, and international educational symposia.
• Identify and communicate with invited speakers.
• Coordinate travel, lodging, honoraria, and itineraries.
• Work with conference venues, catering, audiovisual vendors, and institutional offices.
• Assist with CME-related documentation when applicable.
• Develop meeting timelines and coordinate event logistics.
• Maintain communication with attendees and faculty before and after meetings.

Administrative and Program Support

• Prepare reports and dashboards related to research productivity and epilepsy surgery metrics.
• Maintain research databases and tracking systems.
• Coordinate departmental meetings related to research initiatives.
• Assist with grant-related administrative activities.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position and support the Department’s mission.