Job detail for Associate Manager, Production

About the Company
 
e.l.f. Beauty's purpose is to make the world a better place for every eye, lip, and face. 
 
Our deep commitment to clean, cruelty free beauty at an incredible value has fueled the success of our flagship brand e.l.f. Cosmetics since 2004 and driven our portfolio expansion. Today, our multi-brand portfolio includes e.l.f. Cosmetics, e.l.f. SKIN, e.l.f. Hair, Well People, Naturium and rhode.
 
In our Fiscal year 26, we had net sales of $1.6 Billion and our business performance has been nothing short of extraordinary with 7 consecutive years of net sales growth. This consistent, category-leading growth is a testament to the strength of our team, strategy, and portfolio of brands. 
 
Our total compensation philosophy offers every full-time new hire competitive pay and benefits, bonus eligibility (200% of target over the last seven fiscal years), equity, flexible time off, year-round half-day Fridays, and a hybrid 3 day in office, 2 day at home work environment. We believe the combination of our unique culture, total compensation, workplace flexibility and care for the team is unmatched across not just beauty but any industry. 
 
Visit our Career Page to learn more about our team: https://www.elfbeauty.com/work-with-us

What You'll Do
Administrative work:

Laying out/updating decks for leadership review
Facilitate NDAs and proper filing for all vendors and partners in which brand specific details are being discussed
Keep track of crew statuses from pre to post-production via shoot production tracker
Update usage calendar once shoot usages have been confirmed
Creating SOP for external partners and distributing them as necessar
Keeping a detailed file of all deal memos, versions, and ensuring all documents are Manage the Production Job Folders for all projects, which includes adhering to the subfolder and file naming system 
Ad hoc tasks as requested by your manager

Pre-Production:

Reach out to agents and teams to check availabilities and holds for upcoming projects
Maintaining booking trackers for each shoot
Booking travel and accommodation
Work together with your manager to create project budgets and maintain updated numbers as projects progress
Manage permitting
Submit EQ and production supplies lists
Making and sending call sheets
Organize catering
Maintain a fully stocked and organized production kit and product suitcas

On Set

Manage a high level of professionalism and decorum at all times as an external representative of rhode
Manage all PAs on set
Oversee set up and breakdown
Keep track of crew hours and NDA signatures
Manage all product including units given to makeup artists, units set aside to be photographed, and verifying all units are returned unless otherwise permitted
Distribute shot lists to keys and facilitate boards for reference on set
Ensure all printed/reference materials are accounted for and destroyed responsibly after wrap
Keep track of products shot in situ and on model
Ensure set is as organized and presentable as possible at all times

Post-Production:

Filing and verifying invoices and receipts to budgeted costs
Mark up retouching notes according to the brand retouching guide
Organize rounds of retouching notes to ensure streamlined feedback and revisions
Support on asset distribution to cross-functional partners

What You'll Bring
Education: A minimum of a Bachelor's degree in related field
Experience: 3+ years of experience as a production coordinator, operations, or project management within beauty, CPG, or fashion/lifestyle industries.
Organization & Detail Oriented: Proven ability to manage multiple timelines, vendors, and deliverables simultaneously with strong attention to detail.
Communication Skills: Strong verbal and written communication skills to effectively coordinate across creative, operations, and external partners.
Technical Knowledge: Proficiency with project management and production tracking tools (e.g., Asana) and design tools (e.g. Figma, Adobe Creative Suite)
Problem-Solving: Ability to anticipate production challenges, propose proactive solutions, and adapt in a fast-paced, evolving environment.
Attitude: A positive attitude with a commitment to growth through giving and receiving constructive feedback and making adjustments accordingly

Other Details for Consideration
Location of Position: Beverly Hills, CA
Reports to: Associate Director, Creative Production 
Hybrid Model: 3+ days a week in the office (outside of shooting weeks)
Budgeted Salary Range: $85K-$100K

The base salary range for this role is listed above. 
 
Total compensation includes base salary, annual company-based performance bonus, and equity. Under e.l.f.’s annual bonus program, employees are eligible to earn up to 200% of their target bonus when company performance exceeds defined goals. In addition, e.l.f. provides a variety of other benefits to employees, including medical, dental, and vision insurance, a retirement savings plan, gender neutral parental leave, and unlimited paid time off. The amount of total compensation (including base salary) offered will be based on a wide range of factors, including geographic location, experience, specific skills, and qualifications.
 
Compensation components are subject to change at the company’s discretion
 
This job description is intended to describe the general nature and level of work being performed in this position. It also reflects the general details considered necessary to describe the principal functions of the job identified, and shall not be considered, as detailed description of all the work required inherent in the job. It is not an exhaustive list of , and it is subject to changes and exceptions at the supervisors’ discretion.
 
e.l.f. Beauty respects your privacy. Please see our Job Applicant Privacy Notice (www.elfbeauty.com/us-job-applicant-privacy-notice) for how your personal information is used and shared.