Job detail for Program Administrator, Medical Humanities

Position Summary:

The Medical Humanities Program Administrator administers the daily operational and administrative functions of the Medical Humanities program in the School of Humanities and Arts. Responsible for front-office management, this role serves as the primary problem-solving point of contact for internal and external audiences, supporting program faculty, students, and visitors. Key include coordinating administrative functions, curriculum and course offerings, event planning, website management, budget tracking, and outreach initiatives.

Special Instructions to Applicants:

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.

Ideal Candidate Statement:

Ideal candidates should possess strong verbal and written communication skills, basic knowledge of budget monitoring, and the ability to work well independently under pressure while managing multiple projects simultaneously. Experience in academic program administration, event execution, and content/website maintenance is highly desirable.

Workplace Location:

On-campus position: This position is exclusively on-site, requiring all duties to be performed in person at the Rice University campus. The schedule will be 30 hours per week (0.75 FTE). Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: This exempt position is benefits-eligible and has an expected minimum salary of $43,000, dependent on experience and qualifications.

*Exempt (salaried) positions underFLSAare not eligible for overtime.

Minimum Requirements:

• Bachelor's degree

• In lieu of the education requirement, additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis.

• 2+ years of experience

• In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis.

Skills:

• Ability to develop and initiate new strategies

• Advanced problem-solving skills

• Strong verbal and written communication skills, with demonstrated professionalism when communicating with external partners, stakeholders, and community members

• Ability to work well under pressure and manage multiple projects simultaneously

• Strong organizational and time-management skills

• Advanced knowledge of the Microsoft Office suite

• Strong data analysis skills

• Ability to work independently and as part of a team to meet expected deadlines and schedules

• Adept at problem-solving, creating contingency plans, and handling issues when necessary

• Exceptional attention to detail, with a high degree of accuracy regarding dates, spelling, and recordkeeping, combined with a strong client-service orientation

• Ability to develop complex or multiple program partnerships and funding sources

• Ability to oversee and direct staff

• Knowledge of budget management and financial planning

Preferences:

• Experience working in higher education

• Familiarity with Rice University administrative systems (e.g., iO, Esther, CourseLeaf)

Essential Functions:

• Administers daily operations of the Medical Humanities program with general guidance from the Program Director and Associate Director.

• Assists with program administration, course scheduling, General Announcements, and curriculum maintenance.

• Plans, coordinates, and executes program events, guest lectures, meetings, and academic conferences.

• Monitors program budgets, tracks operational expenses, and completes routine financial reporting.

• Recommends and implements outreach efforts, including digital and print marketing, newsletters, and program communications.

• Maintains and updates the Medical Humanities program website and social media channels.

• Provides front-line administrative support and guidance to faculty, students, and campus visitors.

• Assists with student recruitment, management of program records, and support of student award and fellowship processes.

• Performs all other duties as assigned.

Additional Functions:

• Processes faculty reimbursements

• Processes procurement requests such as student awards, non-employee travel reimbursements, and honoraria for guest speakers

• Coordinates program faculty hiring and reappointments

• Administers inter-institutional programs (e.g., McGovern, Public Health, and practica)

• Processes applications for program opportunities, awards, and funding

• Supervises student assistants

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at facstaffada@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.