Job detail for Program Associate, OGA

The Office of Graduate and Postdoctoral Affairs (OGPA) works to advance graduate and postdoctoral programs and enhance the graduate student and postdoctoral fellow experience at George Washington University. Its mission is to provide support to students, postdoctoral fellows, staff, and faculty engaging in graduate-level work and research by establishing and facilitating communication and cooperation among GW schools and colleges that support graduate education, and by providing guidance for graduate students and postdocs to ensure academic success, professional growth, and wellness. Through these efforts, OGPA is committed to fostering a greater sense of community and connection for graduate students and postdocs by creating engaging and valuable experiences. OGPA includes the Office of Postdoctoral Affairs (OPA), the Office of Graduate Affairs (OGA), and the Office of Graduate Student Assistantships and Fellowships (OGSAF).

Key job of the Program Associate, OGA include the following:

• Organize and coordinate academic and social events such as orientations, workshops, and conferences, including managing logistics such as venue bookings, catering, and travel arrangements for guest speakers.
• Serve as a point of contact for graduate students, providing guidance on navigating university resources, policies, deadlines, and academic processes.
• Prepare and distribute informational materials, including brochures, handbooks, and program guidelines.
• Collaborate with faculty, graduate deans and department chairs, and administrative staff to ensure alignment with institutional goals and policies.
• Participate in committees, working groups, and strategic planning initiatives to improve the graduate student experience.
• Assist the Assistant Director with key projects by providing administrative support, including coordination of OGA programming, including but not limited to the Presidential Fellowship, GW graduate mentorship programming for faculty, graduate student research awards, and the development and implementation of new programs as they arise.
• Maintain and update the OGA website and manage social media accounts.
• Collaborate with other OGPA staff as needed to execute assigned projects.
• Organize content for monthly OGA newsletters to graduate students.
• Conduct research to inform new policy proposals.
• Prepare drafts of new policies and update existing policies as needed.
• Assist with policy-related correspondence across university departments and schools.
• Conduct surveys of GW schools and other universities as needed.
• Manage schedules for the Vice Provost, Graduate and Postdoctoral Affairs (VPGPA).
• Take notes for Council of Graduate Dean and other VPGPA meetings.
• Manage purchases and expense reports.
• Coordinate travel for senior department staff.
• Coordinate the central Electronic Thesis and Dissertation Submission process including updating web resources, assigning submissions to school coordinators, and fielding student inquiries.
• Perform other related duties as assigned. The omission of specific duties does not preclude the assignment of other duties that are logically related to the position.